If you need to make changes to a crew contract there are different ways to do this depending on what the change is and why it is needed. Below is guidance on the different options and how they work.

Changes can be made from the crew contract area. You can get here by clicking into the settings Icon and selecting User Management.

Then click into the crew members name which will take you to their profile.

Then in the profile area click the contracts tab.

Once in the contracts area you can make the relevant changes as described below.

If you are making a change due to an error in the information added to a contract and would like the updated information to backdate to the start date of the contract or be removed from the platform you have the following options.

This is for corrective changes to a contract information that has been inputted incorrectly.

Click the '...' at the end of the contract line and then select 'Correction - Fix an Error on Current Contract.

Then you will be taken to the contract review page where you can click into any element to make the necessary edits.

When the relevant changes have been made click 'Submit'. The changes made will then apply to this contract. Contract changes can be seen in the activity for this contract.

This will fully delete the contract and its saved information.

Click the '...' at the end of the contract line and then select 'Delete Contract'

You will then need to confirm this action, to prevent accidental contract deletion.

The contract will now be deleted and no longer show in the contracts area for the crew member.

If you are making a change due to a change/update to a crew contract such as promotions or salary changes, where the updated information should be effective from a date different to the contract start date you have the following options:

Allows you to copy all existing information into a new contract for this crew member. This will create a new separate contract with its own start date, information and with no version history. Useful for when you want to create a whole new contract to reflect a change or update but have a lot of existing information remaining the same.

Click the '...' at the end of the contract line and then select 'Duplicate Contract'.

You will then need to add a start calculation date for the new contract, which is the date you want this updated contract to go-live for the crew member. Automatically the system will then apply the previous day to be the end date for the previous contract you are duplicating.

You will then progress through the contract information which is pre-filled with the duplicated data, updating any of the relevant information as needed. Once finished click submit

This will add the new contract to the profile.

This is where you can create an updated version of an existing contract. The core contract is still active but there are clear version histories when updates have been made and applied from a specific date.

This would be used when a contract change needs applying from a set date, but does not need to be a whole new contract for the crew member. For example a contract change to the rate at which leave accrues, a change in role or a change in salary. The system will then show one contract for the crew member but with historic versions visible.

Click the '...' at the end of the contract line and then select 'Update - Updated Version Effective from Set Date'.

You will need to input a date this update is effective from, the system will apply this update in calculations from this date. You will also need to input a reason for the update.

You will then see the current contract information in each section, click through the contract, making the applicable changes as you go. When finished click submit.

The contract will then show an updated version number to reflect the update and you will have the ability to expand to see the previous contract versions.

Each contract has an activity column that shows when the last activity took place.

You can click into each contracts 'Activities', which opens the full activity feed displaying all actions, and related details (including who made the action and when).

If there are multiple versions of a contract each version will have its own activity feed. You can see this by expanding the version breakdown and clicking 'activity' against the relevant version.