Crew member starting during a pay period
If a crew member begins working on the vessel after the the beginning of the pay period, they will automatically appear in the payroll table once they have a contract added to their profile as long as the payroll period has not been locked, reviewed or submitted.
If the payroll has been submitted, you will need to contact the payroll team for further guidance.
If the payroll period has been only locked or reviewed, you will need to 'show new crew' in the payroll page for the new crew to appear.
To do this in the payroll page, click on the actions button. If there are crew members that have been added with their contract since the lock date, there will be a button called 'Show new crew'.
Once clicked, you will be prompted to input your password to remove the review.
Once input and confirmed this will revert the existing crew to a locked status and you will need to lock the new crew before you can review and submit the payroll for the period as usual.
The pay period for this crew member will show their first and last working day of the period.
Submitting Payroll for an individual
If payroll for a single person needs to be submitted separately from the rest of the crew as they are leaving the vessel ahead of the payroll date, you are able to do this in the payroll page.
Note: You will have to have the permission to submit payroll to complete this action.
Find the crew member and then select the checkbox to show the the pop up menu bar. Here you can lock the payroll for the individual crew member.
Once locked use the checkbox again and the pop up bar will now have the submit option available to select.
When submit is selected this will provide a pop-up box where you will need to input a reason for submitting this crew member's payroll outside of the payroll process. Once the reason has been input you will be able to click 'approve' to submit the payroll for that crew member.
In the payroll page you will then see a paper aeroplane icon appear at the start of that crew members payroll row to symbolise their payroll has been submitted.
Hovering over this icon will reveal the details of who submitted the payroll and when.
Note: if there are multiple crew members who require payroll submission outside of regular payroll submission, you will need to complete the above steps for each crew member individually.