Once you have added and checked the information for each crew member for the pay period you will need to the Lock, Review and Submit the payroll information before the cut off date each month.

Payroll administrators can lock crew members once their payroll figures have been reviewed and confirmed.

To lock crew members, select one or more rows using the checkboxes, then choose Lock from the floating action bar.

You can also lock everyone in the current payroll period at once by selecting 'Lock All' from the Actions menu.

Before locking, the system automatically validates each selection:

Successfully locked crew members are indicated by a 'padlock icon' in the first column. Hovering over the icon shows who locked the record and when.

Once locked, a crew member’s payroll data is frozen:

Unlocking Crew Members

To unlock crew members, select them using the checkboxes and choose 'Unlock' from the floating action bar.

When unlocked, the crew member’s row becomes editable again, and any updates to leave balances or other data will immediately appear in the summary table.

If the payroll month has already been reviewed, unlocking requires extra verification. You’ll be asked to:

This additional security reflects the importance of changing approved payroll data.

Month-Level Locking Status

When all crew members in a payroll month are locked, the entire payroll file is considered locked. A red banner appears at the top of the page displaying “Locked.”

If any crew member is later unlocked, the banner is removed. Even if most records remain locked.

Once all crew members are locked, the 'Mark Month Reviewed' option becomes available in the Actions menu.

Selecting this opens the reviewing pop-up, where you can:

The pop-up also displays any existing reviews, including the reviewer’s name, date, comments, and whether attachments were included.

Multiple users can review the same payroll for a given month. All active reviews are visible in the pop-up.

Managing Your Reviews

If you’ve already reviewed a payroll month, the 'Mark Month Reviewed' option changes to 'Remove My Review' in the Actions menu.

Selecting this opens a confirmation pop-up. Removing your review does not affect reviews added by other users.

If your review was the only one on the file, the yellow “Reviewed” banner is removed and replaced with the red “Locked” banner.

Adding Attachments to Reviews

When reviewing a payroll month, you can attach supporting documentation such as review forms or email screenshots.

Attachments use the same interface as adjustment attachments and can be viewed:

Impact of Unlocking on Reviewed Payroll

Unlocking any crew member in a reviewed payroll file automatically removes all reviews.

When this happens:

Notifications explain that the payroll file has been edited and recommend that you look over the updated data before a second review.

Once you have completed the steps to lock and review the payroll files, you will need to submit them to the Payroll team.

After the Payroll page has been marked as reviewed, an additional option will appear under the Actions tab. You can then submit the payroll for processing and payment.

Once you select the Submit button, you will no longer be able to make changes to your payroll on the Workrest Platform.

If you need to make any amendments after submitting the file, please get in touch with your Payroll Administrator.

The Audit Log tab provides a complete, chronological history of key payroll actions, including:

All events are recorded against the relevant payroll month, regardless of when the action occurred.